How to Prepare Cargo for International Shipping
Preparing cargo correctly can help reduce delays, damage, unexpected charges and customs issues.
Before arranging air, sea or land freight, confirm that the goods are properly packed, labelled and supported by accurate shipment documents.
1. Confirm the Cargo Details
Start by recording:
- Cargo description
- Number of packages
- Total weight
- Package dimensions
- Declared value
- Origin and destination
- Cargo-ready date
Accurate details help the freight provider recommend a suitable transport option.
2. Use Suitable Packaging
Packaging should protect the goods throughout handling, transport and storage.
Depending on the shipment, suitable packaging may include:
- Strong cartons
- Wooden crates
- Pallets
- Protective wrapping
- Internal cushioning
- Sealed containers
Fragile, valuable, liquid or sensitive goods may require additional protection.
3. Label Every Package Clearly
Each package should include clear shipment information.
Labels may show:
- Shipper details
- Receiver details
- Package number
- Handling instructions
- Destination
- Reference number
Old or incorrect labels should be removed before shipping.
4. Provide Accurate Weight and Dimensions
Measure every carton, pallet or crate carefully.
Incorrect measurements may lead to revised freight charges, handling issues or delays during collection.
For air freight, both actual and volumetric weight may affect the price.
5. Prepare the Required Documents
International shipments commonly require:
- Commercial invoice
- Packing list
- Air waybill or bill of lading
- Certificate of origin, where required
- Import or export permits
- HS code
- Customs information
Requirements vary by cargo type, route and destination.
6. Check for Restricted Goods
Some items may require special approval, packaging or documentation.
These may include:
- Batteries
- Liquids
- Perfumes
- Chemicals
- High-value goods
- Fragile items
- Temperature-sensitive products
Always disclose the full cargo details before booking.
7. Confirm Collection and Delivery Requirements
Provide the correct pickup and delivery addresses, access instructions and contact details.
Also confirm whether you require:
- Door-to-door delivery
- Port or airport collection
- Customs brokerage
- Land transport
- Enhanced liability or shipment insurance
Final Checklist
Before shipping, confirm that:
- The cargo is packed securely
- All packages are labelled
- Weight and dimensions are accurate
- Documents are complete
- Restricted goods are declared
- Collection details are correct
- Customs requirements have been reviewed
Request a Freight Quote
Folks Express provides air, sea and land freight, courier services and customs brokerage support.
Share your shipment details so our team can review the available freight options.